Rentslip desk guide
How to Make a Rent Receipt PDF (Tenant & Landlord Template)
Landlords and property desks often need a written receipt when rent is paid — especially for cash, money orders, or when a tenant asks for something they can keep. The rent roll is already in a spreadsheet. This walk-through turns each row into a rent receipt PDF.
This is a layout and record-keeping workflow, not legal, tax, or landlord-tenant advice. Rules vary by city and state. You stay responsible for local requirements.
What belongs on a rent receipt
A usable slip usually includes:
- Landlord or agent name, and often an address or phone
- Tenant name
- Property and unit
- Period covered
- Amount paid — numeric and, on Rentslip, amount in words
- Payment method
- Receipt number and date
- Signature or acknowledgment line
Keep marketing fluff off the slip. Tenants and bookkeepers want the facts.
Landlord fields
Save these once in the studio. They print on every slip in the batch.
| Field | What it prints |
|---|---|
| Issued by | Landlord or property name at the head of the slip. |
| Issuer address | Where the landlord can be reached. |
| Title | Owner, manager, or agent — used on the signature line. |
| Phone | Optional contact on the paper. |
Build a rent-roll CSV
One row per payment, or per tenant for the month. Headers are case-insensitive. customer or payer also work as the tenant column.
| Column | Required | Purpose |
|---|---|---|
tenant | Yes | Received from. Blank rows fail the file. |
amount | No | Numeric dollars, such as 2400.00 — not a currency symbol. The slip also writes the amount in words. |
period, property, unit | No | Month covered and the address on the receipt. Use a consistent period label so PDFs look alike. |
method, paid_date, receipt_no | No | ACH, check, cash, money order; date paid; your RCP sequence. |
tenant_address, balance, check_no | No | Tenant address, balance remaining, and check number when you need them. |
Export from your property software or Google Sheets as CSV UTF-8.
tenant,amount,period,property,unit,method,paid_date,receipt_no Alex Rivera,2400.00,September 2026,12 Analytical Lane,2B,ACH,2026-09-01,RCP-2048 Sam Chen,1850.00,September 2026,88 Navy Yard,4A,Check,2026-09-03,RCP-2049
From spreadsheet to PDF
- Confirm landlord identity fields once — name, title, contact.
- Drop the rent roll CSV. One row becomes one receipt.
- Preview a watermarked PDF in the browser.
- Unlock unmarked files when you are ready to send or archive. $10 once. Logo and a ZIP of up to 100 receipts unlock with the same key.
Open the Rentslip studio. Five papers — manila, stamp, till, carbon, and bank — change the sheet, not the document. Amount in words is written for you: enter the number; the press spells it. No account. Files stay on your computer. The catalog is at femuo.com.
Tenant vs landlord copies
- Give tenants a clean PDF they can store.
- Keep your own ZIP or folder by month for bookkeeping.
- Do not reuse the same receipt number for different payments.
Common mistakes
- Missing unit number on multi-family properties.
- A period that does not match the amount — partial payments need a clear note.
- Hand-editing PDFs after export instead of fixing the CSV source.
- Treating a layout tool as a tax filing system. It is not.
Rentslip prints a written rent receipt layout. It is not legal advice and not a tax filing. A CertRoll or Inkvoice license does not unlock Rentslip. Each Femuo product is a separate $10 license.
Next step
Build or download a sample rent roll, then preview a receipt in the studio. If the layout fits your month-end, unlock once and reuse the license on that browser. Closing a period? Use the month-end rent roll checklist.
Buy once. Keep the file.
Rentslip helps you turn a rent roll into receipt PDFs. It does not provide legal, tax, or landlord-tenant advice.